Privacy Policy

1. Introduction

Welcome to PodRewind. This Privacy Policy explains how ARCHELAUS LLC ("Company," "we," "us," or "our"), a New York limited liability company, collects, uses, discloses, and protects your personal information when you use our website and services at podrewind.com (the "Service").

By using PodRewind, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with our policies and practices, please do not use our Service.

2. Information We Collect

We collect several types of information to provide and improve our Service:

Account Information

When you create an account, we collect your email address, name, and authentication credentials. If you subscribe to a paid plan, we collect billing information through our payment processor.

Podcast Content

When you connect an RSS feed or upload podcast episodes, we collect and process the audio content, metadata (title, description, publication date), and any associated artwork. This content is processed to generate transcripts and enable search functionality.

Publicly Available Podcast Data

We distinguish between private account data and public podcast data. Information fetched from public RSS feeds (including audio files, show notes, and metadata) is treated as public information available in the public domain. We process this data to provide search and archival services. If you are a podcaster and wish to remove your public feed from our index, please contact us.

Usage Data

We automatically collect information about how you interact with our Service, including pages visited, features used, search queries, timestamps, and referring URLs.

Device and Technical Information

We collect information about your device, including IP address, browser type, operating system, and device identifiers. This helps us provide a secure and optimized experience.

Cookies and Similar Technologies

We use essential cookies for authentication and session management. We do not use third-party advertising or tracking cookies. You can control cookie preferences through your browser settings, though disabling cookies may affect your ability to use certain features.

Referral Program Data

When you participate in our Referral Program, we collect:

• From Referrers: Your unique referral code, number of successful referrals, and referral credit balance
• From Referred Users: The referral code you used (from URL parameter or cookie), signup date, and payment status

Referral Tracking Cookie

When you click a referral link shared by another user, we place a first-party cookie to track the referral for attribution purposes. Cookie name: referral_code. Duration: 30 days. Purpose: attribute your signup to the referrer so they receive credit. Data stored: referral code only (alphanumeric identifier). This cookie is not shared with third parties. You can decline this cookie through your browser settings, but the referrer will not receive credit for your signup.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To provide and maintain our Service, including transcribing your podcast episodes and enabling search functionality
• To identify speakers in your podcast content using AI-powered analysis
• To process your subscription and billing
• To communicate with you about your account, updates, and support requests
• To improve and optimize our Service based on usage patterns
• To detect, prevent, and address technical issues and security threats
• To comply with legal obligations
• To track and attribute referrals, issue reward credits, detect referral fraud, and comply with tax reporting obligations (if applicable)

4. AI and Automated Processing

PodRewind uses artificial intelligence and machine learning technologies to provide core features of our Service:

• Transcription: Your audio content is processed by AI systems to generate text transcripts of your podcast episodes.
• Speaker Identification: We use AI to analyze audio patterns and identify different speakers within your episodes.
• Search and Discovery: AI-powered semantic search helps you find relevant content across your podcast archive.

These AI processes are automated and do not involve human review of your content unless you specifically request support assistance. The AI-generated outputs (transcripts, speaker labels) are stored in association with your account and are subject to the same data protection measures as your original content.

AI Model Training: We value your intellectual property. PodRewind does not use your audio content, transcripts, or speaker labels to train, fine-tune, or improve our proprietary artificial intelligence models or those of our third-party providers. Your data is isolated and used strictly to generate outputs for your account.

5. Third-Party Services

We use trusted third-party services to provide our Service. These providers have access to your information only to perform specific tasks on our behalf and are obligated to protect your data:

• AssemblyAI: Provides speech-to-text transcription services. Your audio content is processed according to their privacy policy.
• Google Gemini: Powers speaker identification and AI analysis features. Content is processed according to Google's privacy policies.
• Supabase: Provides database hosting, authentication, and file storage services for your account data and content.
• Vercel: Hosts our web application and handles content delivery.

We recommend reviewing the privacy policies of these third-party providers to understand how they handle your data.

6. Data Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• Service Providers: With third-party vendors who assist in providing our Service (as described in Section 5).
• Legal Requirements: When required by law, subpoena, or other legal process, or to protect our rights, privacy, safety, or property.
• Business Transfers: In connection with a merger, acquisition, or sale of assets, your information may be transferred as a business asset.
• With Your Consent: When you explicitly authorize us to share information with third parties.

7. Data Retention

We retain your personal information and podcast content for as long as your account is active or as needed to provide you with our Service. If you delete your account, we will delete or anonymize your personal information within 30 days, except where we are required to retain certain information for legal, accounting, or legitimate business purposes. Backup copies may persist for up to 90 days before complete deletion.

Referral Program Data: Referral cookies are automatically deleted after 30 days. Referral attribution data is retained while both accounts remain active. Credit transaction history is retained for 7 years for tax and accounting purposes. Fraud investigation records are retained for 7 years or as required by law.

8. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you.
• Correction: Request that we correct inaccurate or incomplete information.
• Deletion: Request that we delete your personal information, subject to certain exceptions.
• Portability: Request a copy of your data in a portable, machine-readable format.
• Opt-Out: Opt out of certain data processing activities.

U.S. State Privacy Rights

Residents of certain U.S. states (including but not limited to California, Virginia, Colorado, Connecticut, and Utah) may have additional rights regarding their personal information. These rights may include the right to:

• Know what personal information is collected and processed
• Request deletion of personal information
• Correct inaccuracies in their personal information
• Opt-out of the sale or sharing of personal information
• Opt-out of profiling or automated decision-making that produces legal or similarly significant effects
• Non-discrimination for exercising these rights

We do not sell your personal information. To exercise any of these rights, please contact us at help@podrewind.com.

9. International Users

PodRewind is operated from the United States. If you are accessing our Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located and our central database is operated. By using our Service, you consent to the transfer of your information to the United States. We take appropriate measures to ensure that your personal information receives an adequate level of protection in the jurisdictions in which we process it.

10. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include encryption of data in transit and at rest, row-level security policies in our database, secure authentication protocols, and regular security assessments. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

11. Children's Privacy

Our Service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us immediately at help@podrewind.com. If we become aware that we have collected personal information from a child under 18 without verification of parental consent, we will take steps to remove that information from our servers.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last updated" date. For significant changes, we may also send you an email notification. Your continued use of the Service after any changes constitutes your acceptance of the new Privacy Policy.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at: