TL;DR: Manually organizing hundreds of podcast episodes is impossible. Bulk tagging lets you search your transcripts, select matching segments, and apply tags to dozens or hundreds of segments at once—turning a chaotic collection of audio files into a navigable, searchable library.

The Organization Problem

You've published 200 episodes. Maybe more. Each one covers multiple topics, features different guests, and contains insights you'd love to reference later.

But where is that discussion about pricing strategy? Which episodes featured first-time founders? When did you last talk about remote work?

The Manual Approach Doesn't Scale

Some podcasters try manual tagging:

Listen to each episode
Take notes on topics covered
Create spreadsheets tracking themes
Update documentation with each new episode

This works for the first 20 episodes. By episode 50, you've given up. By episode 200, your archive is essentially unsearchable by topic.

Titles Don't Tell the Full Story

Episode titles capture the main topic, maybe. But podcasts are conversations. They meander. A episode titled "Marketing 101" might contain:

A tangent about hiring
Guest stories about failure
Advice about work-life balance
Commentary on industry trends

None of that appears in the title. None of it is discoverable. It just sits there, valuable but invisible.

Tags Make Content Findable

Proper tagging transforms your archive:

"Show me all episodes where we discussed fundraising"
"What episodes feature guests from the tech industry?"
"When did we talk about mental health?"

Tags create structure. Structure creates access. Access creates value.

How Tagging Works

PodRewind gives you a flexible tagging system that works at the transcript segment level. You create your own tags and apply them to segments across your archive.

Tag Types

Create different types of tags to organize your content:

Topic tags: Marketing, sales, hiring, fundraising, operations
Person tags: Guest names, experts mentioned, team members
Theme tags: Leadership, business growth, personal development
Custom tags: Whatever categories make sense for your content

Tags apply to individual segments, not just entire episodes. A 45-minute episode might contain segments about 8-10 different topics—each tagged separately.

Segment-Level Organization

Unlike simple episode categories, segment-level tags let you:

Find the exact 3-minute discussion about pricing, not the full 45-minute episode
Tag different topics within the same episode independently
Build precise playlists of related moments across your archive

This granularity matters when you're searching for specific content to reference or repurpose.

Building Your Tag Library

Start simple and expand as patterns emerge:

Start with obvious categories: Your main topic areas and recurring themes
Add person tags: Guests, team members, frequently-cited experts
Create workflow tags: "Best quote," "Use for social," "Follow up on this"
Refine as you go: Split broad tags into more specific ones as your library grows

Your tag library evolves with your archive. What starts as a single "Business" tag might eventually split into "Revenue," "Operations," and "Strategy."

The Bulk Tagging Workflow

Instead of tagging segments one at a time, you can select multiple segments and apply tags all at once.

Search and Select Segments

Start by searching your archive. The dashboard shows all matching transcript segments across your episodes. From there:

Check individual segments: Click the checkbox next to each segment you want to tag
Select all in view: Use the floating toolbar to select all visible segments
Select all matches: Tag every segment matching your search, even across hundreds of episodes

For example, search "marketing strategy" and select all 47 matching segments with one click.

Apply Tags to Selected Segments

With segments selected, click Tag in the floating toolbar. You'll see:

Your existing tags: Choose from tags you've already created
Create new tag: Add a new tag on the spot if none fit

Select one or more tags and click apply. All selected segments receive those tags instantly.

Create Tags as You Go

Don't have the right tag yet? Create it directly from the tagging dialog:

Type the new tag name
Choose a tag type (person, topic, theme, or custom)
Apply it to all selected segments

This keeps your workflow moving—no need to pause and set up tags separately.

Using Chat for Smarter Tagging

The chat assistant can help you find and tag segments conversationally:

"Find all segments about hiring and tag them with #hiring"
"Tag everything John Smith said with his name"
"Show me segments about remote work from the last 6 months"

The assistant searches, confirms what it found, and applies tags after you approve. This works well for exploratory tagging when you're not sure exactly what terms to search for.

Use Cases for Tagged Archives

Tags unlock multiple workflows that would otherwise require manual searching.

Build Topic Indexes

Create browsable category pages for your website:

All episodes about marketing → linked from your marketing services page
All episodes about personal productivity → linked from your resources section
All guest interviews → linked from your guest application page

Learn more about building topic indexes for your archive.

Track Guest Appearances

If guests appear multiple times, tags make it easy to:

Find everything a specific guest has said
Prepare for repeat guest appearances by reviewing past conversations
Create "Best of Guest Name" compilation content

Identify Recurring Themes

Tags reveal patterns you might miss:

"Wow, we've discussed burnout in 27 episodes—maybe that deserves a dedicated series"
"We only mentioned pricing in 3 episodes—our audience probably wants more on this"
"Every interview includes a question about morning routines—that's our signature"

For more on discovering patterns, see identifying your most discussed topics.

Support Content Creation

Tags make content repurposing targeted:

Need a newsletter about productivity? Pull all productivity-tagged segments
Writing a blog post about fundraising? Reference every fundraising discussion
Creating a social thread about failure? Find every failure story with one search

Tags are the foundation for efficient content repurposing.

Building a Navigable Archive

Tags alone aren't enough. The goal is an archive that listeners and you can actually navigate.

Public-Facing Categories

Some tags become navigation categories for listeners:

"Browse by Topic" menu on your website
Category filters in show notes pages
Episode recommendations based on topic similarity

Listeners find more content they care about. You get deeper engagement.

Internal Organization

Other tags remain internal tools:

"Needs editing" for segments with errors
"Best quote" for social-ready moments
"Follow-up needed" for topics worth revisiting

These operational tags help your workflow without cluttering listener-facing navigation.

Cross-Linking Content

Tagged archives enable smart recommendations:

"Listeners who enjoyed this episode about hiring also listened to..."

This works because tags reveal which episodes share themes, even when titles suggest different topics.

Search Enhancement

Tags improve search results:

Searching "growth" returns episodes tagged with growth-related terms
Searching guest names returns all tagged appearances
Searching themes returns episodes you might not have remembered

Tags and natural language search work together—tags provide structure while search provides flexibility.

FAQ

How long does bulk tagging take?

Applying tags to selected segments is instant. The time investment is in searching and selecting the right segments. With search, you can find all segments about a topic across your entire archive in seconds, select them all, and apply tags with one click. Tagging 50 segments takes about as long as tagging 5.

Can I create custom tag categories specific to my podcast?

Yes. You define your own taxonomy entirely. If your podcast has recurring segments, specific guest types, or unique themes, create custom tags that match your content structure. There's no preset list you're limited to—build exactly the organization system that makes sense for your content.

Do tags affect how my podcast appears in podcast apps?

Tags in PodRewind are for your organizational and search purposes. They don't automatically change your RSS feed or podcast app listings. However, you can use tag insights to improve show notes, create better episode descriptions, and organize public-facing content—which can indirectly improve discoverability.

Related Guides

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Turn Chaos into Categories

Your archive is a resource, not a landfill. Bulk tagging transforms hundreds of disconnected episodes into an organized, searchable library—without requiring months of manual work.

Bottom line: Stop letting valuable content disappear into your back catalog. Tags make every episode findable, every theme trackable, and every insight accessible. Ready to organize your archive? Get started free and start tagging your content.

Find any moment

Bulk Tag Your Podcast Segments: Organize Hundreds of Episodes Automatically

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